Legal Notice - December 9, 2015 Meeting

NOTICE OF PUBLIC HEARING

Notice is hereby given pursuant to N.J.S.A. 40A:65-25(d)(1) that the Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission scheduled for December 9th, 2015 will be held at the Roxbury Recreation Office, 72 Eyland Avenue, Succasunna, New Jersey 07876.  The meeting will begin at 7:00pm.  Formal action may be taken.

A copy of the agenda may be viewed in advance at the Roxbury Town Hall, the Mount Arlington Town Hall or online at www.roxburymountarlingtonstudy.org   

Roxbury Mount Arlington Consolidation Study Commission
Dated: November 30^th, 2015

Roxbury and Mount Arlington Consolidation Study Commission By-Laws

Roxbury and Mount Arlington Consolidation Study Commission

By-Laws

                                                                                                Dated: August 12, 2015

Table of Contents

Article I – Name. 3

Article II – Purpose. 3

Article III – Commissioners. 3

Article IV – commissioner STRUCTURE and duties. 4

Article V – vacancies. 5

Article VI – meetings. 6

Article VII – Participation and voting.. 6

Article VIII – committees and rules. 7

Article IX– finances. 8

Article X – authority and INFORMATION DISSEMINATION.. 9

Article XI – order of business. 9

Article XII – wrap up and dissolution of RMTACommission.. 10

Article XIV – amendments. 11

Article XV – ADOPTION.. 11

Mission Statement

The Roxbury Mount Arlington Consolidation Study Commission has been established to work in partnership and provide the residents of Roxbury and Mount Arlington, NJ information about the possibility of municipal consolidation. We shall pursue the objective of gathering and analyzing information for the public.

The Commission will do this in an open and inclusive manner and will thoroughly review the benefits and detriments of consolidation. The Commission may develop a public report and disseminate said report for consideration by the residents of both communities to create an informed public with an understanding of consolidation.

The Commission shall determine if the matter should be presented to the voters in a referendum.

Article I – Name

The name shall be as above but referred to as “RMTACommission”

Article II – Purpose

The purpose of this organization shall be to gather, analyze and disseminate information to the public, to assist the communities of Roxbury and Mt. Arlington in the determination of benefits and detriments of consolidation of the two towns.  If the RMTACommission members conclude that the study indicates that both towns mutually benefit from consolidation, they will vote to place a referendum on the ballot for a public vote.

Article III – Commissioners

Section 1.        The Roxbury Mt. Arlington Consolidation Study Petitioners appointed four (4) Commissioners and one (1) Alternate Commissioner representing each municipality for a total of eight (8) Commissioners and two (2) Alternates.  In addition, each municipality appointed one (1) Commissioner and one (1) Alternate Appointed Commissioner. 

Section 2.        When a Commissioner vacates:

The vacated seat will be filled by an Alternate Commissioner from the respective municipality.

A.        The Appointed Commissioner’s vacated seat is filled by the Appointed Alternate Commissioner from the same Municipality.

B.        The other Commissioner vacancies will be filled by the Alternate Commissioner representing that Municipality.

C.        Depending on the Commissioner’s designation to the RMTACommission, the RMTACommission will then solicit and select an Alternate representing the same Municipality or request from the Municipal Governing Body a new Appointed Alternate.

Section 3.          Commissioners shall receive no pay or in-kind compensation of any type from the RMTACommission or any other entity or individuals for their work on the RMTACommission

Article IV – commissioner STRUCTURE and duties

The Commissioners shall elect a RMTACommission Chair and Vice-Chair, one from each Municipality. The RMTACommission shall also elect the positions of Secretary and Treasurer herein known as “Officers”.  Duties shall consist of the following and maybe amended as needed by the majority vote of the Commissioners in attendance at a scheduled meeting.

Section 1.        CHAIR / VICE-CHAIR:    Chair shall be empowered to call regular and special meetings, whenever he/she deems it necessary, and the Chair will officiate at such meetings.  Only the Chair shall be empowered to make representations, transactions, commitments and negotiations on behalf of the RMTACommission, subject to the approval of the Member Commissioners.  The Chair shall authenticate with their signature, whenever necessary, all resolutions, orders, official correspondence and proceedings of the meetings presented by the Secretary.  The Chair shall appoint, and/or remove, with the consent of the membership majority, the Chairperson(s) of all committees, representatives or subsidiary groups of the RMTACommission.  The Chair shall set forth the agenda for each meeting with the assistance from the other RMTACommission officers.  Also, together with the Treasurer sign checks for payments authorized by the Member Commissioners.  Term length shall be three (3) years.  The Vice-Chair will act and be empowered in the absence of the Chair.  In addition, all information requests shall be handled by the Chair.

Section 2.        SECRETARY:  The Secretary shall keep an accurate record of the minutes of all meetings, all correspondence and RMTACommission work-products.  He/she shall present the minutes at each meeting and will make any corrections, remove errors and add omissions that have been approved by the Commissioners present.   He/she shall notify Commissioners of the time and place of all meetings by e-mail or telephone, at least four (4) days, and not more than fourteen (14) days before each meeting, as well as notifications in one of the local newspaper(s) and to the respective governing bodies. 

Section 3.        TREASURER:  The Treasurer shall obtain a State Tax ID, collect all donations, facilitate fund-raising activities, file necessary year-end paperwork and keep funds of the RMTACommission in a depository named by the Commissioners. Treasurer shall keep accurate records using standard accounting methods. Treasurer shall compile a monthly report to be submitted to the RMTACommission as well as have ledgers available for immediate review.

Section 4.        In the event that an Officer vacates their position, a new vote shall occur at a public meeting to fill the position.

 

Article V – vacancies

Section 1.        VACANCY OF OFFICE:  In the event of disability, resignation, removal or demise of any Commissioner, replacement by the respective Alternate Commissioner as defined in Article III, section 2 will be followed.

Section 2.        COMMISSIONER REMOVAL:  A Commissioner may be removed from the RMTACommission by a two-thirds vote of the Commissioners present at any meeting provided that prior notice of the proposed dismissal is mailed / emailed to all members at least seven (7) days and not more than fourteen (14) days before such meeting.  Cause for Removal shall be any of the following reasons:

A.      Missing three (3) consecutive meetings only after a warning will be sent to the Commissioner by mail after the 2^nd missed meeting

B.      In violation of their sworn Oath as a Commissioner

Article VI – meetings

Section 1.        The RMTACommission shall schedule regular meetings as they determine will be productive and informational to the public, but will hold a minimum of 4 meetings a year. The scheduled meetings for the year will be distributed for publication to local newspaper(s), distributed to both municipalities,  and published in at least one or more of the following; the RMTACommission Web-Site, Facebook page or online news site.

Section 2.        A confirmation or cancel notice of each scheduled meeting shall be emailed to all Commissioners, each Municipality, and Committee personnel, and placed in a daily newspaper at least seven (7) days before the date of such meeting, in cases where a meeting has to be canceled, the seven (7) days notice period will not be required but preferred.  The Chair may call a special meeting for a specific purpose with like notification; during this special meeting only issues relative to that purpose can be transacted.  The Chair can cancel a scheduled meeting if a majority consensus was acquired of the Commissioners.

Section 3.        A quorum shall consist of a majority of the Commissioners, in attendance.  If no quorum is available, a meeting may be held, special guests may speak, old business can be discussed and new business can be proposed but not voted on.

Article VII – Participation and voting

Section 1.        For any action that a vote is to be taken, it will require a majority vote of the Commissioners present unless otherwise stipulated by State statue or defined in these By-Laws.

Section 2.        Alternate Commissioners can participate and cast their vote in RMTACommission committees, participate in all RMTACommission discussions, and interviews of Professionals. In the event of a Commissioner’s or Appointed Commissioner’s absence, the corresponding Alternate Commissioner or Alternate Appointed Commissioner may vote on all  RMTACommission activities except the vote that would make the recommendation to put forth the question of consolidation to the voters.

Article VIII – committees and rules

Section 1.        The Chair shall appoint such committees from the pool of Commissioners of the RMTACommission and other volunteers as are necessary to carry out the operations of the RMTACommission.  Each committee must be comprised of at least one commissioner from each town. The Chair shall be an ex-officio member of all committees.

Section 2.            The standing committees may be listed below or any such others as the RMTACommission may find necessary.  Duties listed are not all encompassing.

A.      Data Collection Committee: this will be the only point of collection of any requests for information not readily available by any Committee or Commissioner to prevent duplication or mishandling of information.

B.      The Municipal Government Committee: to study each town’s government structure, court systems, functions, organization and staffing.

C.      The Education Committee: to study the schools, school staffing, school budgets and board of education of each town

D.     The Finance/Administration Committee: to study the tax structure, assessment and collection procedures, budgets, debt, bonds, terms, payables, etc.

E.      The DPW / Utilities Committee: to study the budgets and maintenance of township grounds, facilities, roads and equipment as well as utilities used by and contracted by the towns.

F.       The Police/Fire/EMS Committee: to study the functions, budgets, suppliers, staffing of these organizations.

G.     Personnel Committee: to study the contracts, benefits and compensation of town employees

H.     Shared/Social Services Committee: to study any shared services in addition to the health, senior, teen, cultural, library and other services offered by towns as well as their staffing and budgets.

The Chair can assign other Committees and such duties to committees as he/she may find necessary

Section 3.            Initially the following Ad-hoc Committees have been formed to handle necessary RMTACommission infrastructure tasks.

A.      By-Laws Committee

B.      Grant Research Committee

C.      Technology Committee

D.      Agenda Committee

Section 4.            The Committee Chair will be selected from the Commissioners that are appointed to the committee by the committee members.

Section 5.            The standard Committee procedures will consist of the following and any others that it is charged with by the Chair.

A.      Determine what data needs to be requested

B.      Obtain data from government website or library. In the event that data is not available on internet or library, submit data requests to Data Collection Committee who will act as point of contact for all research requests from Committees and/or Commissioners

C.      Produce preliminary (baseline) report which formats the research data to reflect current “State of the Department” which would include budget data, staffing numbers and logistical/physical information.

D.     Identify strengths, weaknesses, opportunities and threats, options available for consolidation and recommendations.

E.      Provide projected consolidation report which would compare the baseline report to future projections after consolidation.  Explain how strengths, weaknesses, opportunities and threats would be addressed, modified or resolved.

 

Article IX– finances

Section 1.        All expenditures shall be voted on, and approved by the RMTACommission.  Long-term or on-going expenditures will only require to be voted on once as long as expenditures do not exceed approved amounts. One-time expenditures under $100 will be considered incidental and will not need prior RMTACommission approval.

Section 2.        Payments for authorized expenditures shall be performed by the Treasurer on a timely basis using paper check or electronic payment methods.  Payments for incidentals can only be made by Treasurer after email approval has been obtained by the Chair or Vice-Chair in the absence of the Chair.

Section 3.        Treasurer will compile detailed report of financial activities and transactions to present to the RMTACommission each meeting. 

Section 4.        The Chair, at the February meeting (prior to fiscal year-end (4/1 - 3/31) shall appoint an Audit Committee of three (3) members, who do not pose a conflict of interest.  This Committee audits the books of the Treasurer and shall furnish an audit report at the April meeting.

Article X – authority and INFORMATION DISSEMINATION

Section 1.        Only the Chair is authorized to speak for or represent the RMTACommission without the prior approval of the RMTACommission. 

Section 2.        All Committee research and work-products are deemed unapproved until the Committee accepts them as final and submits their work-product for RMTACommission approval.  No Committee or Committee members shall release a work-product without the RMTACommission’s approval.

Section 3.        The RMTACommission Records Custodian is charged with the dissemination of all materials upon the Chair’s request.

Article XI – order of business

Section 1.        The general format of the Agenda shall be

A.      Pledge of Allegiance

B.      NJ Open Public Meetings Law (if applicable)

C.      Roll call

D.     Introduction of elected officials and/or recognition of their representatives.

E.      Election and installation of officers, if applicable.

F.       Introduction of guest speaker or presentation, if applicable

G.     Public Comments on Agenda Items Only – limited to 3 minutes P/P

H.     Secretary’s report / correspondence / minutes

I.        Treasurer’s report

J.        Chairman’s report

K.      Committee reports

L.       Resolutions

M.   Old/Unfinished business.

N.     New business.

O.     Public Comment

P.      Adjournment

Section 2.        All meetings and RMTACommission business shall be conducted in accordance with Robert’s Rules of Order, latest edition unless a Robert’s Rule is inconsistent with these By-Laws or any specific rules of order the RMTA Commission may adopt

Article XII – wrap up and dissolution of RMTACommission

Section 1.      The following criteria would determine when the RMTACommission’s work is complete:

A.      The RMTACommission votes “no” on the recommendation to go to referendum vote

B.      The RMTACommission votes “yes” on the recommendation to go to referendum vote, but the referendum is not passed

C.      The RMTACommission votes “yes” on the recommendation to go to referendum vote and the referendum is passed. RMTACommission can remain intact to assist in the creation of the transition/consolidation team, if deemed necessary, in which case RMTACommission’s work would be considered complete after transition.

Section 2.      Upon completion, the RMTACommission will:

A.      Hold a final meeting to summarize work, determine use of remaining funds and next steps, if any.

B.      Rescind the Tax ID and exempt status (if applicable) from the State of New Jersey

C.      Close bank accounts

D.     Decommission  Commissioners

Article XIV – amendments

Section 1.        These By-Laws may be amended at any general meeting of the RMTACommission by a two-thirds vote of the Commissioners present, provided the Commissioners have been given written notice of the proposed amendments not less than two weeks prior to its presentation for adoption.

Article XV – ADOPTION

Originally prepared by:

By-Laws Committee – Nancy Absalon, Laurel Whitney, Gene Paradiso,

We, the undersigned, represent the Commissioners, and we consent to, and hereby do, adopt the foregoing Bylaws, as the Bylaws of the Roxbury and Mount Arlington Study Commission.

ADOPTED AND APPROVED by the Commissioners on this ____ day of _________, 20__.

________________________________________
Craig Heard-Chair

________________________________________
ATTEST: Christopher Rogers- Secretary

Minutes - October 14, 2015

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission

Roxbury Recreation Office

72 Eyland Avenue, Succasunna, NJ 07876

October 14, 2015     7pm to 10pm

MINUTES

1.      Call to Order

a.       Chairman Heard called the meeting to order at 7pm

2.      Pledge of Allegiance

a.       Chairman Heard led the commission in the pledge of allegiance

3.      NJ Open Public Meetings Law

a.       Secretary Rogers stated, This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231

4.      Roll Call

a.       The following were in attendance:  Paula Danchuk, Jerry Frisco, Vincent Reilly, Chris Rogers, Stephen Sadow, Laurel Whitney, Gene Paradiso, Craig Heard, Nancy Absalon, Anthony Fernandez, George Haeuber, Roger Jinks

b.      The following were absent:  Maureen Castriotta, Chris Raths, Larry Millus, Fred Hall

5.      Introduction of Elected Officials and/or Recognition of Their Representatives

a.       none

6.      Election and Installation of Officers, If Applicable

a.       none

7.      Introduction of Guest Speaker or Presentation, If Applicable

a.       none

8.      Public Comments on Agenda Items Only (Limited To 3 Minutes Per Person)

a.       none

9.      Secretary’s Report

a.       Correspondence

                                                  i.      Secretary Rogers stated there was no correspondence

b.      2015-701    RESOLVED, that the Roxbury Mount Arlington Consolidation Study approves the minutes for September 9, 2015.  See attached

                                                  i.      Gene Paradiso made a motion to approve the minutes, Vincent Reilly seconded the motion

                                                ii.      Maureen Castriotta - Absent, Paula Danchuk – Abstain, Jerry Frisco - Y, Chris Raths - Absent, Vincent Reilly - Y, Chris Rogers - Y, Stephen Sadow - Y, Laurel Whitney - Y, Gene Paradiso - Y, Craig Heard – Y     Motion passes

10.  Treasurer’s Report

a.       Bank Account Balance

                                                  i.      Treasurer Whitney reported the following:

1.      Gofundme page still hasn't had any activity since last meeting.  Waiting for a Facebook or twitter page to promote and share it. In the meantime, please view and share: http://www.gofundme.com/municipal-study. We should be getting the check from our one Gofundme donation shortly for deposit (I was waiting to lump them)

2.      Bank balance = $5108.84 as of 8/31 (unchanged from last three months)

3.      The following contribution(s) were received

a.       n/a

4.      Expenditures:

a.       $16.72 from the Daily Record for 9/3 meeting notices

5.      Reports available at any time

6.      Gofundme:            5% + 2.9% = 7.9% plus .30 per donation

b.      2015-702   RESOLVED, that the Roxbury Mount Arlington Consolidation Study approves the donations from September 9, 2015 to October 13, 2015.  See attached

c.       2015-703    RESOLVED, that the Roxbury Mount Arlington Consolidation Study approves the expenditures from September 9, 2015 to October 13, 2015.  See attached

                                                  i.      Gene Paradiso made a motion to approve the treasurer's reports, Jerry Frisco seconded the motion

                                                ii.      Anthony Fernandez asked if the name of the donor is reported?

                                              iii.      Treasurer Whitney stated that donors can make themselves anonymous on the Go Fund Me website.

                                              iv.      Anthony Fernandez stated that he could not access the website

                                                v.      Chris Rogers stated that anyone who had trouble accessing the website should contact him

                                              vi.      Maureen Castriotta - Absent, Paula Danchuk – Abstain, Jerry Frisco - Y, Chris Raths - Absent, Vincent Reilly - Y, Chris Rogers - Y, Stephen Sadow - Y, Laurel Whitney - Y, Gene Paradiso - Y, Craig Heard – Y     Motion passes

11.  Chairman’s Report

a.       Chairman Heard stated that he intends to meet with Senator Bucco regarding the consolidation legislation

b.      Chairman Heard stated that everyone should sign up on the website to receive updates when they are posted to the public

c.       Chairman Heard stated that he is still waiting on several data collection requests from a few committees.  Then he will speak to Chris Raths and Steve Sadow to go over the language of the requests

d.      George Haeuber stated that the task of completing a report from the DCA has not yet been assigned.  He will report back at a future meeting

e.       Gene Paradiso asked what the report would entail?

f.       Anthony Fernandez asked what entity gives the information to the state?

g.      Roger Jinks stated that he had a conversation with the Mount Arlington Superintendent of Schools.  He will speak to the Roxbury Superintendent of Schools soon.

h.      Vincent Reilly asked if he would be speaking to Assemblyman or Senator Bucco regarding the legislation?

i.        Vincent Reilly stated that there was a recent article about Senator Kean supporting consolidation efforts.  He asked if someone should contact Senator Kean?

j.        Chairman Heard said he would find the article and reach out to Senator Kean.

k.      Chairman Heard said that he would like all committees to go through the budget book that Fred Hall gave the commission. 

l.        Chairman Heard asked Steve Sadow if there was anything similar in Mount Arlington to get a copy of?

m.    Vincent Reilly asked if the commission could make several copies of the book?

                                                  i.       2015-706    RESOLVED, that the Roxbury Mount Arlington Consolidation Study creates 6 copies of the Roxbury Budget Book. 

1.      Gene Paradiso made a motion to create copies of 6 Roxbury Budget Books, Paula Danchuk seconded the motion

2.      Maureen Castriotta - Absent, Paula Danchuk – Y, Jerry Frisco - Y, Chris Raths - Absent, Vincent Reilly - Y, Chris Rogers - Y, Stephen Sadow - Y, Laurel Whitney - Y, Gene Paradiso - Y, Craig Heard – Y     Motion passes

12.  Committee Reports

a.       Data Collection – Chair Craig Heard

                                                  i.      Craig Heard stated that the Data Collection Committee would meet directly following the commission meeting

b.      Municipal Government – Chair Laurel Whitney

                                                  i.      Laurel Whitney stated the committee is working on the initial report and the final draft of the baseline comparison report

c.       Education – Chair Gene Paradiso

                                                  i.      Gene Paradiso stated that the committee is working on the baseline and comparison report

d.      Finance/Administration – Chair Jerry Frisco

                                                  i.      Jerry Frisco stated that the committee is speaking with Chris Raths about the proper wording for the requested information to give to the data collection committee.  Jerry Frisco stated that the request should be done soon.

                                                ii.      Nancy Absalon offered her OPRA template to the Data Collection committee

e.       DPW / Utilities – Chair Paula Danchuk

                                                  i.      Paula Danchuk stated the committee had requested information from the township of Mount Arlington. 

                                                ii.      Craig Heard stated the data collection has the request and the partial denial.  He plans to clean up the request and submit again.

                                              iii.      Paula stated that Mount Arlington is reporting the request cost the township $400

                                              iv.      Steve Sadow stated Mount Arlington has a process to reduce litigation.  Requests go to the clerk and then to the borough attorney.  That is the path that OPRA requests take in Mount Arlington.

                                                v.      Steve Sadow stated that if documents do not exist, the clerk is not required to create them.  However, the clerk is required to help the requestor if it is unclear what documents exist.

f.       Police/Fire/EMS – Chair Larry Millus

                                                  i.      No report

                                                ii.      Chairman Heard stated a list in information was sent to him by the committee chair

g.      Personnel – Chair Vincent Reilly

                                                  i.      Vincent Reilly stated that he was in receipt of the Roxbury budget book from Fred Hall.  There are approximately 35 sections.  Approximately 40 percent of the budget is the police force.  Benefits costs were approximately 4.8 million and the remainder was pension payments.

                                                ii.      Vincent Reilly stated he would work with Steve Sadow between now and December to obtain the Mount Arlington data.

                                              iii.      Anthony Fernandez asked if a forensic accountant will look at the budgets?

                                              iv.      Gene Paradiso stated the commission would review the findings and then the commission will decide if a professional will review the findings.

                                                v.      A back and forth discussion took place without the chair’s recognition. 

                                              vi.      Anthony Fernandez stated that sometimes numbers are padded but he was not specifically accusing anyone of anything improper

                                            vii.      Craig Heard stated that a determination would be made once the information has been gathered and reviewed

                                          viii.      Chris Rogers asked for clarification if either town currently used a forensic auditor normally.

                                              ix.      Anthony Fernandez stated that forensic auditor was the wrong term.

h.      Shared / Social Services – Chair Fred Hall

                                                  i.      No report given

i.        Grants Committee – Chair Jerry Frisco

                                                  i.      Jerry Frisco stated that he has done some research on other government entities who are studying consolidation.  Duchess County, New York has budgeted funds for consolidation studies.  Also Cornell University has a Professor who has a great deal of knowledge on the topic.  Her name is Margaret Warner. 

                                                ii.      Jerry Frisco stated that the committee is currently talking about meeting with the Morris County Freeholders, Don Parisi from the Scotch Plains Fanwood effort, Freeholder Rob Walton from Hunterdon County as well as several Universities and Schools in the area.

                                              iii.      Jerry Frisco suggested that we may want to seek 501c3 status

                                              iv.      Laurel Whitney stated our current government status would allow us to apply without incorporating.  She also stated concern for spending $500 to see the process through considering our current bank account balance.

                                                v.      Jerry Frisco stated that we should wait until we have a grant ready to write

                                              vi.      Craig Heard asked if the process will require personal information from the commissioners

                                            vii.      Laurel Whitney stated that she would gather information on how to form a 501c3 and report back

                                          viii.      Chris Rogers stated that all committees should suggest where the money could be used during the study to help identify grant sources

                                              ix.      Chris Rogers stated he would call Rutgers Newark and report back

                                                x.      The committee will meet again this Friday

13.  Resolutions

a.       2015-704    RESOLVED, that the Roxbury Mount Arlington Consolidation Study approves the video prepared by Courage to Connect New Jersey.  The video will be used to educate the public and raise funds for the consolidation study of the Roxbury Mount Arlington Consolidation Study Commission. 

                                                  i.      A recess was taken to allow all parties to view the current video.

                                                ii.      Gene Paradiso made a motion to approve the video created by Courage to Connect NJ, Chris Rogers seconded the motion

                                              iii.      Craig Heard read a letter aloud from Gina Genovese

                                              iv.      Steve Sadow apologized for not seeing the email with the current video

                                                v.      Laurel Whitney stated that the animation may trivialize what we intended to do

                                              vi.      Steve Sadow stated the video was juvenile

                                            vii.      Chris Rogers stated that the video was to be used by Courage to Connect to raise money on our behalf and we should be thankful for the effort

                                          viii.      Vincent Reilly said he would like to hear from Butch (Anthony Fernandez)

                                              ix.      Anthony Fernandez stated he did not like it but he understands it is CTC’s video and not the work of the commission

                                                x.      Steve Sadow stated the video trivializes what we are doing

                                              xi.      Craig Heard asked that the vote on the video be tabled

b.      2015-705    RESOLVED, that the Roxbury Mount Arlington Consolidation Study approves the meeting schedule for 2016.  See attached

                                                  i.      Gene Paradiso made a motion to accept the 2016 schedule of meetings, Paula Danchuk seconded the motion

                                                ii.      Laurel Whitney stated that October 12^th is Yom Kippur and asked if would could move the October 2016 meeting to October 5^th

                                              iii.      Motion amended to approve October 5^th as the meeting date as long as it is available

                                              iv.      Maureen Castriotta - Absent, Paula Danchuk – Y, Jerry Frisco - Y, Chris Raths - Absent, Vincent Reilly - Y, Chris Rogers - Y, Stephen Sadow - Y, Laurel Whitney - Y, Gene Paradiso - Y, Craig Heard – Y     Motion passes

14.  Old/Unfinished Business

a.       Insurance

                                                  i.      No update given

15.  New Business

a.       Steve Sadow reported that Mayor Ondish is home from the hospital

16.  Public Comment

a.       Ralph Nappi asked if the Roxbury budget book was given to the commission?

b.      Craig Heard stated that it was

c.       Ralph Nappi asked if the same request had been made of Mount Arlington?

d.      Craig Heard stated it was not yet made

e.       Ralph Nappi stated he did not think the process was moving quickly and had serious doubts that the study would come together

f.       Jerry Frisco stated the committees are currently giving their information requests to the chair

g.      Craig Heard stated the commission was still on schedule

h.      Anthony Fernandez stated that Mount Arlington was slammed with OPRA requests and that the procedure was put in place to avoid litigation

17.  Adjournment

a.       Chairman Heard adjourned the meeting at 8:40pm