What is consolidation all about?

Tuesday, June 5, 2018

Agenda June 13, 2018 Meeting

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission
Roxbury Recreation Office
72 Eyland Avenue, Succasunna, NJ 07876
Wednesday, June 13, 2018
7pm to 10pm
 
AGENDA
1. Call to Order
2. Pledge of Allegiance
3. NJ Open Public Meetings Law
a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231
4. Roll Call
Paula D.    Fran D.   Melissa F.    Jerry F.   Craig H.   Larry M.   Gene P.   Vincent R.   Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.    Roger J.
5. Introduction of Elected Officials and/or Recognition of Their Representatives
6. Election and Installation of Officers, If Applicable
7. Introduction of Guest Speaker or Presentation, If Applicable
8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)
9. Secretary’s Report
a. 2018-12 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for May 16, 2018.   NOTE: see attached,  
Motion:            seconded:       
Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.    Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.     Lee L.   Gene P.   Craig H. Yeas: _  ___ Nays: _______   Abstain:
10. Treasurer’s Report
  1. Bank Account Balance -   ($9,669.63)
  2. Donations - $0.00
  3. Expenditures - $0.00
  4. Tax exempt issue
  1. 2018-13 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the Treasurer’s Report for period May 16, 2018 to June 12, 2018.   See attached 
    Motion:            seconded:                
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H. Yeas: __ __  Nays: _______
    11. Chairman’s Report
  • Committee reports – Status, Target Completion Date
    •  
  • Consultants Status Report
    • Meeting – Craig, Fran, Gene, Anthony, & Robyn
    • Discuss report format
    • Discuss task delivery schedule
    • Incentive Payment Addendum - Vincent
  • Report Reviews
  • Update OPRA details
    • MTA - Municipal Personnel – Job Descriptions, Compensation Departmental breakdown
  • Commission vacancies – Roxbury Municipal Alternate position
    12. Committee Reports
    a. Data Collection – Chair Craig Heard    -  Discuss Committee Report Analysis
    b. Municipal Government – Chair Laurel Whitney Received
    c. Education – Chair Gene Paradiso On Going    
    d. Finance/Administration – Chair Jerry Frisco  Received – reviewed, needs current data 
    e. DPW / Utilities – Chair Paula Danchuk  Received – in Review   
    f. Police/Fire/EMS – Chair Larry Millus  Received – in Review 
    g. Personnel – Chair Vincent Reilly Received – in Review
    h. Shared / Social Services – Chair Jerry Frisco Received – Reviewed, needs current data  
    i. Grants Committee – Chair Jerry Frisco
    Reports were reviewed and discussed resulting in the following general comments
  • Discussed report formatting
  • Use of charts in place of numerical verbiage
  • Insert chart to summarize savings for consolidated view
  • Get updates back to Craig & Gene ASAP
    13. Resolutions
    EXECUTIVE Session
    2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - enter into Executive Session to discuss -
    Motion:                    seconded:             
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
     
     
    2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - Close Executive Session and return to OPEN -
    Motion:                    seconded:             
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
    14. Old/Unfinished Business
     
    15. New Business
     
    2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission -
    Motion:                        seconded:             
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: __     __   Nays: _______
    2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves
    Motion:                     seconded:             
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: _    ___   Nays: _______
    16. Public Comment
     
     
     
    17. Adjournment       :     pm
    Motion:                    seconded:               
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.     Nancy A.    Lee L.   Gene P.   Craig H.  Yeas: __   ___  Nays: _______

Meeting Minutes April 11, 2018

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission
Roxbury Recreation Office
72 Eyland Avenue, Succasunna, NJ 07876
Wednesday, April 11, 2018
7pm to 10pm
 
MINUTES
1. Call to Order
2. Pledge of Allegiance
3. NJ Open Public Meetings Law
a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231
4. Roll Call
Paula D.    Fran D.   Melissa F.    Jerry F.   Craig H.   Larry M.   Gene P.   Vincent R.   Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.    Roger J.
5. Introduction of Elected Officials and/or Recognition of Their Representatives
6. Election and Installation of Officers, If Applicable
7. Introduction of Guest Speaker or Presentation, If Applicable
8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)
9. Secretary’s Report
a. 2018-06 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for March 14, 2018.   NOTE: see attached,  
Motion: Fran   seconded: Paula      
Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.    Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.     Lee L.   Gene P.   Craig H. Yeas: ALL  Nays: _______   Abstain:
10. Treasurer’s Report  - TABLED
  1. Bank Account Balance -   ($8,448.14)
  2. Donations - $0.00
  3. Expenditures - $0.00
  1. 2018-07 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the Treasurer’s Report for period March 10, 2018 to April 10, 2018.   See attached 
    Motion: Gene   seconded: Paula               
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H.     Yeas: ALL   Nays: _______
    11. Chairman’s Report
  • Committee reports – Status, Target Completion Date
    •  
  • Consultants Status Report
    • Feb 2018 conference calls review
    • Discuss Draft and timing
    • Discussion about: Project Completion, Next Meeting date and
    • Communication via email of any date postponement
      -Commission present discussed possibility of accelerating draft documents and pushing for the November Election deadline in2018 vs. 2019. After discussion all agreed unanimously to push everyone to meet a deadline for November 2018 with the following schedule/plan:
      1-approve payment of $1,000 to consultants and Vince to prepare addendum.
      Checked with Laurel and all approved that were present.
      2-To address Equalization, we are consulting with Consultants Team for expertise
      And all agreed that I would reach out for Chris Raths to be engaged or
      John Eskilson, former Business Admin. Of Sussex County, that was part of DCA.
      Mission was to be able to show “IF” any equalization impact up or down based upon Commission recommendations.
      3-Reschedule next meeting until May 16 and send out email to all-Done April 16
      4-Setup meeting with each subcommittee for draft reports for review in May meeting
      5-See Email attached sent to all commissioners on April 16.
      6- Timeline:
      June-Review Committee recommendations/savings
      July-Finalize Consultant recommendations and finalize Comm. Recommendation
      Present to Commission in Executive Session.
      July-Format Ballot request to ELEC-Morris County
      August-October: Schedule public meetings and meeting with Townships
       
    • Outstanding items-to discuss at meeting
  • Prior meeting check list – see attached and below
    • FD/PD/EMS contracts, benefits information – Fran to work with Bob to obtain data Received
  • Pending OPRA details review
    • Municipal Personnel – Need job descriptions  received Roxbury-Opra to MA.
    • BOE 2017-2018 detail budgets
    • BOE 2017-2018 Scatter-gram & Salary Guide  
    • Tuition Calc – A1 & A4 reports
    • Current Position Control Rosters
  • Commission vacancies – Roxbury Municipal Alternate position  
    12. Committee Reports
    a. Data Collection – Chair Craig Heard    -  Discuss Committee Report Analysis
    b. Municipal Government – Chair Laurel Whitney
    c. Education – Chair Gene Paradiso    
    d. Finance/Administration – Chair Jerry Frisco   
    e. DPW / Utilities – Chair Paula Danchuk (final review)   
    f. Police/Fire/EMS – Chair Larry Millus   
    g. Personnel – Chair Vincent Reilly
    h. Shared / Social Services – Chair Jerry Frisco   
    i. Grants Committee – Chair Jerry Frisco
    13. Resolutions
    EXECUTIVE Session
    2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - enter into Executive Session to discuss -
    Motion:                    seconded:             
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
    2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - Close Executive Session and return to OPEN -
    Motion:                    seconded:             
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
    14. Old/Unfinished Business
    15. New Business
  • Discussed modifying consultants service agreement – adding an unscheduled payment to sometime after our meeting with them in the next 2 weeks, prior to Robyn going on vacation
  • Discussed overall Commission / Consultant’s Report / Presentation schedule.  Plan for a November 2018 ballot question, all delivery target dates created based on that
  • Discussed moving May meeting to the 16th, giving us more time to submit Committee reports
    2018-08 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission – Move our May 9th meeting to the 16th
    Motion: Paula         seconded:  Gene           
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: ALL   Nays: _______
    2018-09 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves payment of $1,000 to Consultant group and hereby amends Service Agreement
    Motion:  Fran         seconded:  Vinny
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.(yes – via conf call)   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: All   Nays: _______
    16. Public Comment
    17. Adjournment    8:30  pm
    Motion:  Paula   seconded: Vinny              
    Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.     Nancy A.    Lee L.   Gene P.   Craig H.  Yeas: ALL  Nays: _______