***SPECIAL MEETING*** Agenda June 27, 2018

Roxbury Mount Arlington Consolidation Study Commission

Roxbury Recreation Office

72 Eyland Avenue, Succasunna, NJ 07876

Wednesday, June 27, 2018

7pm to 10pm

 

***SPECIAL MEETING***

AGENDA

1. Call to Order

2. Pledge of Allegiance

3. NJ Open Public Meetings Law

a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231

4. Roll Call

Paula D.    Fran D.   Melissa F.    Jerry F.   Craig H.   Larry M.   Gene P.   Vincent R.   Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.    Spencer T. C.     Roger J.

5. Introduction of Elected Officials and/or Recognition of Their Representatives

6. Election and Installation of Officers, If Applicable

7. Introduction of Guest Speaker or Presentation, If Applicable

8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)

9. Secretary’s Report

a. 2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for.   NOTE: see attached,  

Motion:            seconded:       

Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.    Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.     Lee L.   Gene P.   Craig H. Yeas: _  ___ Nays: _______   Abstain:

10. Treasurer’s Report

1. Bank Account Balance -   ($9,669.63)
2. Donations - $0.00
3. Expenditures - $0.00

1. 2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the Treasurer’s Report for period.   See attached 
   Motion:            seconded:                
   Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H. Yeas: __ __  Nays: _______
   11. Chairman’s Report

• Committee reports – Status, Target Completion Date
  •  
• Consultants Status Report
  • Meeting – Craig, Fran, Gene, Anthony, & Robyn
  • Discuss report format
  • Discuss task delivery schedule
• Report Reviews
• Update OPRA details
  • MTA - Municipal Personnel – Job Descriptions, Compensation Departmental breakdown
• Commission vacancies – Roxbury Municipal Alternate position
  12. Committee Reports
  a. Data Collection – Chair Craig Heard    -  Discuss Committee Report Analysis
  b. Municipal Government – Chair Laurel Whitney Received
  c. Education – Chair Gene Paradiso On Going    
  d. Finance/Administration – Chair Jerry Frisco  Received – reviewed, needs current data 
  e. DPW / Utilities – Chair Paula Danchuk  Received – in Review   
  f. Police/Fire/EMS – Chair Larry Millus  Received – in Review 
  g. Personnel – Chair Vincent Reilly Received – in Review
  h. Shared / Social Services – Chair Jerry Frisco Received – Reviewed, needs current data  
  i. Grants Committee – Chair Jerry Frisco
  Reports were reviewed and discussed resulting in the following general comments

• Discussed report formatting
• Use of charts in place of numerical verbiage
• Insert chart to summarize savings for consolidated view
• Get updates back to Craig & Gene ASAP
  13. Resolutions
  EXECUTIVE Session
  2018-15 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - enter into Executive Session to discuss  meeting with DCA and resolution details-
  Motion:                    seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
   
   
  2018-16 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - Close Executive Session and return to OPEN -
  Motion:                    seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
  14. Old/Unfinished Business
   
  15. New Business
   
  2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission -
  Motion:                        seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: __     __   Nays: _______
  2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves
  Motion:                     seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: _    ___   Nays: _______
  16. Public Comment
   
   
   
  17. Adjournment       :     pm
  Motion:                    seconded:               
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.     Nancy A.    Lee L.   Gene P.   Craig H.  Yeas: __   ___  Nays: _______
   

Minutes, May 16, 2018 Meeting

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission

Roxbury Recreation Office

72 Eyland Avenue, Succasunna, NJ 07876

Wednesday, May 16, 2018

7pm to 10pm

 

MINUTES

1. Call to Order at 7:35

2. Pledge of Allegiance

3. NJ Open Public Meetings Law

a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231

4. Roll Call

Paula D.    Fran D.   Melissa F.    Jerry F.   Craig H.   Larry M.   Gene P.   Vincent R.   Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.    Roger J.

5. Introduction of Elected Officials and/or Recognition of Their Representatives

6. Election and Installation of Officers, If Applicable

7. Introduction of Guest Speaker or Presentation, If Applicable

8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)

9. Secretary’s Report

a. 2018-10 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for April 11, 2018.   NOTE: see attached,  

Motion:  Fran seconded: Paula

Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.    Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.     Lee L.   Gene P.   Craig H. Yeas: ALL  Nays: _______   Abstain:

10. Treasurer’s Report

1. Bank Account Balance -   ($9,669.63)
2. Donations - $1400.00 - GoFundMe
3. Expenditures - $255.16

1. 2018-11 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the Treasurer’s Report for period March 10, 2018 to May 15, 2018.   See attached 
   Motion: Fran   seconded: Dan         
   Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H. Yeas: ALL_  Nays: _______
   11. Chairman’s Report

• Committee reports – Status, Target Completion Date
  •  
• Consultants Status Report
  • April 19, 2018 meeting – Craig, Fran, Gene, Anthony, & Robyn
  • Discuss report format
  • Discuss task delivery schedule
  • Incentive payment – Vincent to create Addendum to reflect change in payment schedule
• Prior meeting check list – see attached and below
  • FD/PD/EMS contracts, benefits information – Fran to work with Bob to obtain data
• Update OPRA details
  • Municipal Personnel – Need job descriptions? Craig to handle
  • BOE 2017-2018 detail budgets   Received
  • BOE 2017-2018 Scatter-gram & Salary Guide  Received
  • Tuition Calc – A1 & A4 reports  Received
  • Current Position Control Rosters  Received
• Commission vacancies – Roxbury Municipal Alternate position
  12. Committee Reports
  a. Data Collection – Chair Craig Heard    -  Discuss Committee Report Analysis
  b. Municipal Government – Chair Laurel Whitney Received
  c. Education – Chair Gene Paradiso On Going    
  d. Finance/Administration – Chair Jerry Frisco  Received – reviewed, needs current data 
  e. DPW / Utilities – Chair Paula Danchuk  Received – in Review   
  f. Police/Fire/EMS – Chair Larry Millus  Received – in Review 
  g. Personnel – Chair Vincent Reilly Received – in Review
  h. Shared / Social Services – Chair Jerry Frisco Received – Reviewed, needs current data  
  i. Grants Committee – Chair Jerry Frisco
  Reports were reviewed and discussed resulting in the following general comments

• Discussed report formatting
• Use of charts in place of numerical verbiage
• Insert chart to summarize savings for consolidated view
• Get updates back to Craig & Gene ASAP
  13. Resolutions
  EXECUTIVE Session
  2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - enter into Executive Session to discuss -
  Motion:                    seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
   
   
  2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - Close Executive Session and return to OPEN -
  Motion:                    seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
  14. Old/Unfinished Business
   
  15. New Business
   
  2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission -
  Motion:                        seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: __     __   Nays: _______
  2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves
  Motion:                     seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: _    ___   Nays: _______
  16. Public Comment
   
   
  17. Adjournment    8: 50  pm
  Motion:  Dan   seconded: Fran      
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.     Nancy A.    Lee L.   Gene P.   Craig H.  Yeas: ALL  Nays: _______