Meeting Minutes April 11, 2018

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission

Roxbury Recreation Office

72 Eyland Avenue, Succasunna, NJ 07876

Wednesday, April 11, 2018

7pm to 10pm

 

MINUTES

1. Call to Order

2. Pledge of Allegiance

3. NJ Open Public Meetings Law

a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231

4. Roll Call

Paula D.    Fran D.   Melissa F.    Jerry F.   Craig H.   Larry M.   Gene P.   Vincent R.   Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.    Roger J.

5. Introduction of Elected Officials and/or Recognition of Their Representatives

6. Election and Installation of Officers, If Applicable

7. Introduction of Guest Speaker or Presentation, If Applicable

8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)

9. Secretary’s Report

a. 2018-06 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for March 14, 2018.   NOTE: see attached,  

Motion: Fran   seconded: Paula      

Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.    Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.     Lee L.   Gene P.   Craig H. Yeas: ALL  Nays: _______   Abstain:

10. Treasurer’s Report  - TABLED

1. Bank Account Balance -   ($8,448.14)
2. Donations - $0.00
3. Expenditures - $0.00

1. 2018-07 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the Treasurer’s Report for period March 10, 2018 to April 10, 2018.   See attached 
   Motion: Gene   seconded: Paula               
   Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H.     Yeas: ALL   Nays: _______
   11. Chairman’s Report

• Committee reports – Status, Target Completion Date
  •  
• Consultants Status Report
  • Feb 2018 conference calls review
  • Discuss Draft and timing
  • Discussion about: Project Completion, Next Meeting date and
  • Communication via email of any date postponement
    -Commission present discussed possibility of accelerating draft documents and pushing for the November Election deadline in2018 vs. 2019. After discussion all agreed unanimously to push everyone to meet a deadline for November 2018 with the following schedule/plan:
    1-approve payment of $1,000 to consultants and Vince to prepare addendum.
    Checked with Laurel and all approved that were present.
    2-To address Equalization, we are consulting with Consultants Team for expertise
    And all agreed that I would reach out for Chris Raths to be engaged or
    John Eskilson, former Business Admin. Of Sussex County, that was part of DCA.
    Mission was to be able to show “IF” any equalization impact up or down based upon Commission recommendations.
    3-Reschedule next meeting until May 16 and send out email to all-Done April 16
    4-Setup meeting with each subcommittee for draft reports for review in May meeting
    5-See Email attached sent to all commissioners on April 16.
    6- Timeline:
    June-Review Committee recommendations/savings
    July-Finalize Consultant recommendations and finalize Comm. Recommendation
    Present to Commission in Executive Session.
    July-Format Ballot request to ELEC-Morris County
    August-October: Schedule public meetings and meeting with Townships
     
  • Outstanding items-to discuss at meeting
• Prior meeting check list – see attached and below
  • FD/PD/EMS contracts, benefits information – Fran to work with Bob to obtain data Received
• Pending OPRA details review
  • Municipal Personnel – Need job descriptions  received Roxbury-Opra to MA.
  • BOE 2017-2018 detail budgets
  • BOE 2017-2018 Scatter-gram & Salary Guide  
  • Tuition Calc – A1 & A4 reports
  • Current Position Control Rosters
• Commission vacancies – Roxbury Municipal Alternate position  
  12. Committee Reports
  a. Data Collection – Chair Craig Heard    -  Discuss Committee Report Analysis
  b. Municipal Government – Chair Laurel Whitney
  c. Education – Chair Gene Paradiso    
  d. Finance/Administration – Chair Jerry Frisco   
  e. DPW / Utilities – Chair Paula Danchuk (final review)   
  f. Police/Fire/EMS – Chair Larry Millus   
  g. Personnel – Chair Vincent Reilly
  h. Shared / Social Services – Chair Jerry Frisco   
  i. Grants Committee – Chair Jerry Frisco
  13. Resolutions
  EXECUTIVE Session
  2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - enter into Executive Session to discuss -
  Motion:                    seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
  2018-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission - Close Executive Session and return to OPEN -
  Motion:                    seconded:             
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.     Lee L.   Gene P.   Craig H.  Yeas: __ __   Nays: _______
  14. Old/Unfinished Business
  15. New Business

• Discussed modifying consultants service agreement – adding an unscheduled payment to sometime after our meeting with them in the next 2 weeks, prior to Robyn going on vacation
• Discussed overall Commission / Consultant’s Report / Presentation schedule.  Plan for a November 2018 ballot question, all delivery target dates created based on that
• Discussed moving May meeting to the 16^th, giving us more time to submit Committee reports
  2018-08 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission – Move our May 9^th meeting to the 16th
  Motion: Paula         seconded:  Gene           
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.    Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: ALL   Nays: _______
  2018-09 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves payment of $1,000 to Consultant group and hereby amends Service Agreement
  Motion:  Fran         seconded:  Vinny
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.(yes – via conf call)   Dan K.   Bob D.   Nancy A.      Lee L.   Gene P.   Craig H.  Yeas: All   Nays: _______
  16. Public Comment
  17. Adjournment    8:30  pm
  Motion:  Paula   seconded: Vinny              
  Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Laurel W.   Dan K.   Bob D.     Nancy A.    Lee L.   Gene P.   Craig H.  Yeas: ALL  Nays: _______