Regular
Meeting of the Roxbury Mount Arlington Consolidation Study Commission
Roxbury
Recreation Office
72 Eyland
Avenue, Succasunna, NJ 07876
September 9,
2015 7pm – 10pm
MINUTES
1. Call
to Order
a.
Chairman Heard called the meeting to order at
7:04pm
2. Pledge
of Allegiance
a.
Chairman Heard led the commission in the pledge
of allegiance
3. NJ
Open Public Meetings Law
a.
Secretary Rogers stated, “This meeting has been
advertised and is being conducted in accordance with the provisions of the
“Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231
4. Roll
Call
a.
The following were in attendance: Maureen Castriotta, Jerry Frisco, Chris
Raths, Vincent Reilly, Chris Rogers, Stephen Sadow, Laurel Whitney, Gene
Paradiso, Craig Heard, Larry Millus, Fred Hall, George Haeuber, Roger Jinks
b.
The following were absent: Paula Danchuk (arrived after the meeting for
subcommittee meetings), Nancy Absalon and Anthony Fernandez
5. Introduction
of Elected Officials and/or Recognition of Their Representatives
a.
none
6. Election
and Installation of Officers, If Applicable
a.
none
7. Introduction
of Guest Speaker or Presentation, If Applicable
a.
none
8. Public
Comments on Agenda Items Only (Limited To 3 Minutes Per Person)
a.
none
9. Secretary’s
Report
a.
Correspondence
i.
Secretary Chris Rogers stated there was no
correspondence
ii.
2015-501 RESOLVED, that the Roxbury Mount Arlington
Consolidation Study approves the minutes for August 12, 2015. See attached
1.
Gene Paradiso made a motion to approve the
minutes from August 12, 2015. Jerry Frisco
made the second.
2.
Chris Raths asked why Steve Sadow’s comments on
spending 300K on the study were relevant.
3.
Chris Rogers stated he was quoting Steve Sadow
from a public meeting over a year ago.
4.
Maureen Castriotta - Abstain, Jerry Frisco - Y,
Chris Raths - Y, Vincent Reilly - Y, Chris Rogers - Y, Stephen Sadow - Abstain,
Laurel Whitney - Y, Gene Paradiso - Y, Craig Heard – Abstain Motion passes
10. Treasurer’s
Report
a.
Bank Account Balance
i.
Gofundme page still hasn't had any activity
since last meeting. Waiting for a Facebook or twitter page to promote and share
it. In the meantime, please view and share: http://www.gofundme.com/municipal-study
ii.
I will create a new income accounting category
to include the funds raised from Courage to Connect NJ Video so we can track it
separately.
iii.
Bank balance = $5108.84 (unchanged from last two
months)
iv.
The following contribution(s) were received n/a
v.
Expenditures:
1.
$11.44 from the Daily Record for 8/12 meeting notices
2.
Haven't received invoice for Roxbury Register meeting
notice yet but it should be under $1 judging from past notices
vi.
Reports available at any time
vii.
Gofundme: 5% + 2.9% = 7.9% plus .30 per donation
b.
2015-502 RESOLVED, that the Roxbury Mount
Arlington Consolidation Study approves the donations from August 13, 2015 to
September 9, 2015. See attached
c.
2015-503 RESOLVED, that the Roxbury Mount Arlington
Consolidation Study approves the expenditures from August 13, 2015 to September
9, 2015. See attached
i.
Chris Raths made a motion to approve the
donations and expenditures from August 13th, 2015 to September 9th,
2015. Jerry Frisco made the second.
ii.
Maureen Castriotta stated that we should create
a press release for the Go Fund Me Account
iii.
Maureen Castriotta - Y, Jerry Frisco - Y, Chris
Raths - Y, Vincent Reilly - Y, Chris Rogers - Y, Stephen Sadow – Y, Laurel
Whitney - Y, Gene Paradiso - Y, Craig Heard – Y Motion passes
11. Chairman’s
Report
a.
Chairman Heard stated that he sent the Courage
to Connect Video to everyone to look at.
Please send him input so we can take action on it at the next meeting
b.
Chairman Heard stated that he would like to
table taking action on approving Walter Luers as our attorney and work with the
town representatives to secure the information that the commission requires.
12. Committee
Reports
a.
Bylaws Committee (ADHOC)
i.
Chairman Heard stated that he would like to
disband the Bylaws committee
b.
Technology Committee (ADHOC)
i.
Chairman Heard stated that he would like to
absorb the Technology committee in to the Data Collection committee
c.
Fundraising Committee (ADHOC)
i.
Chairman Heard stated that he would like to
change the Fundraising committee to the Grants committee.
13. Resolutions
a.
none
14. Old/Unfinished
Business
a.
Insurance
i.
Larry Millus requested insurance information
from his carrier. He should have more
information in the next two weeks
15. New
Business
a.
Sub Committee Meetings
1.
Chris Raths noted that he was not on the Police
and Fire committee.
2.
Chairman Heard added Chris Raths to the Grant
committee
3.
Chairman Heard stated that committees need to
review their task and target timelines
4.
Chairman Heard stated that we as a commission
need to have accurate and precise requests for information
5.
Laurel Whitney asked how long it would take to
put a question out to referendum after the commission has made a
recommendation?
6.
Steve Sadow stated the commission should check
with the board of elections
7.
Fred Hall stated to check with the county clerk
8.
Chris Rogers asked George Haeuber if this was a
DCA question?
9.
Gene Paradiso asked if the DCA had a review
process?
10.
George Haeuber stated there was no review
process. The decision only had to be
filed with the DCA
11.
Steve Sadow noted that Chairman Heard avoided
using the word OPRA. He stated that
Mount Arlington will only fill requests of the commission to the letter of the
law. OPRA requests will be required.
12.
Steve Sadow asked if there would be go/no go
points during the process
13.
Chairman Heard stated that he would like to see
a June 2017 target date for a recommendation to be made
14.
Gene Paradiso stated that once a baseline and
comparative data has been reviewed, the commission would be in a better
position to find out if we should go further
15.
Chris Rogers stated that partial consolidation
is a possibility. Therefore, go / no go
points may not be practical as this does not have to be an all or nothing
recommendation
16.
Fred Hall asked if partial consolidation was in
question
17.
George Haeuber stated that it was possible to
recommend
18.
Gene Paradiso asked if everyone had a copy of
the bylaws?
19.
Chris Rogers stated he would put them on the
website prior to the next meeting
20.
Craig Heard stated he would like to get a
monthly update from each chair going forward.
After the meeting, finance, education, data collection and shared
services should meet.
21.
Maureen Castriotta asked if chairs could call
meetings going forward?
22.
Craig Heard stated he would like chairs to do
so.
ii.
Data
Collection – Craig Heard
1.
Craig
Heard stated that the Data Collection committee would discuss the need for an
attorney in committee
2.
Steve
Sadow stated that OPRA is clear. The
clerk has a responsibility to acknowledge if documents exist. He also cautioned committee members to be
careful of what is written in emails. He
stated that a fleet inventory document does not exist. A large town like Paterson may have one, but
Mount Arlington does not. OPRA does not
require the town to create documents that do not exist
3.
Vincent
Reilly stated that each committee should put together a list of what they need
and give it to the data collection committee
4.
Larry
Millus stated that there is a fixed list of assets
5.
Steve
Sadow stated that the requestor should be on point as much as possible
6.
Chris
Raths stated that each department would have a fixed asset list with their
insurance submission
7.
Fred Hall
stated that the requestor should be as direct and concise as possible. Go to the clerks and ask best practices to
make this as efficient as possible
8.
Gene
Paradiso stated that he suggested a couple of meetings ago that the commission
should meet with the clerks. He is not
looking to add to anyone’s workload
9.
Steve
Sadow stated that the commission should meet with the clerks
10.
Craig
Heard stated that all requests should be coming from the data collection
committee. He should be the contact
person to make requests.
11.
Gene
Paradiso stated that he would be the person if Craig Heard is not around
12.
Steve
Sadow agreed that the requests should only come from one person
13.
Chris
Raths stated that a system should be in place going forward
14.
Chris
Rogers stated that he would be putting all old documents from previous meetings
on the website so the public would not have to OPRA any documents from the
commission
15.
Chairman
Heard asked the agenda committee to meet every 4th Wednesday at 7pm
iii.
Municipal
Government – Laurel Whitney
iv.
Education
– Gene Paradiso
1.
Roger
Jinks stated that there was no money at the DOE to fund the study. He stated that preliminary documents could be
reviewed by his office
2.
Craig
Heard asked who we should lobby to get funding from the DOE?
3.
Roger
Jinks stated that was not his role.
4.
George
Haeuber stated that we should ask our state legislative leaders.
v.
Finance/Administration
– Jerry Frisco
vi.
DPW /
Utilities – Paula Danchuk
vii.
Police/Fire/EMS
– Larry Millus
viii.
Personnel
– Vincent Reilly
ix.
Shared /
Social Services – Fred Hall
16. Public
Comment
a.
none
17.
Adjournment
a.
Chairman Heard
adjourned the meeting at 7:48pm
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