Agenda- May 10, 2017 Meeting

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission

Roxbury Recreation Office

72 Eyland Avenue, Succasunna, NJ 07876

Wednesday, May 10, 2017

7pm to 10pm

 

AGENDA

 

1. Call to Order

2. Pledge of Allegiance

3. NJ Open Public Meetings Law

a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231

4. Roll Call

Paula D. Fran D. Melissa F. Jerry F. Craig H. Larry M. Gene P. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L.  John  .  Roger J.

5. Introduction of Elected Officials and/or Recognition of Their Representatives

6. Election and Installation of Officers, If Applicable

7. Introduction of Guest Speaker or Presentation, If Applicable

8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)

9. Secretary’s Report

a. 2017-09 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for March 8, & April 12, 2017. NOTE: see attached 

Motion:             seconded:              

Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D.. Nancy A. Lee L. Gene P. Craig H.(A) Yeas:     Nays_______

10. Treasurer’s Report

a. Bank Account Balance - enclosed ($4826.41)

1. Donations - $0.00
2. Expenses: $20.17 for GoDaddy domain name renewal (roxburymountarlingtonstudy.org)
3. 2017-10 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the Treasurer’s Report for period April 12, 2017 to May 9, 2017. See attached  Motion: XXXX  seconded: XXXXX
   Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D.. Nancy A. Lee L. Gene P. Craig H. Yeas:______ Nays_______
4. 2017-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the expenditures from February 8, 2017 to March. 7, 2017. See attached Motion: ___________seconded: ___________

Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L. Gene P. Craig H. Yeas______ Nays_______

11. Chairman’s Report

• Committee reports – Status, Target Completion Date - June
• Rutgers Letter
• DOE Letter
• FlipDrive status  
• RFP status  
• Discuss PR meeting date – need to give ourselves time to receive / review RFPs

12. Committee Reports

a. Data Collection – Chair Craig Heard (all completed reports must be forwarded to Craig & Gene)

b. Municipal Government – Chair Laurel Whitney (complete)

c. Education – Chair Gene Paradiso

d. Finance/Administration – Chair Jerry Frisco   

e. DPW / Utilities – Chair Paula Danchuk (final review)

f. Police/Fire/EMS – Chair Larry Millus   (Craig & Gene  meet w/Larry)

g. Personnel – Chair Vincent Reilly (Fran has scheduled meeting with Chris)

h. Shared / Social Services – Chair Jerry Frisco   (Gene  meet w/Jerry)

i. Grants Committee – Chair Jerry Frisco

13. Resolutions

2017-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves

Motion: seconded:

Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L. Gene P. Craig H.  Yeas:      Nays_______

14. Old/Unfinished Business

15. New Business

16. Public Comment

17. Adjournment   0:00pm

 

Motion: XXXXX  seconded: XXXXXX

Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L. Gene P. Craig H.  Yeas:      Nays_______

Minutes-April 12, 2017 Meeting

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission

Roxbury Recreation Office

72 Eyland Avenue, Succasunna, NJ 07876

Wednesday, April 12, 2017

7pm to 10pm

 

MINUTES

 

1. Call to Order

2. Pledge of Allegiance

3. NJ Open Public Meetings Law

a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231

4. Roll Call

Paula D. Fran D. Melissa F. Jerry F. Craig H. Larry M. Gene P. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L.  John  .  Roger J.

5. Introduction of Elected Officials and/or Recognition of Their Representatives

6. Election and Installation of Officers, If Applicable

7. Introduction of Guest Speaker or Presentation, If Applicable

8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)

9. Secretary’s Report

a. 2017-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for March 8, 2017. NOTE: Tabled 

Motion:             seconded:              

Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D.. Nancy A. Lee L. Gene P. Craig H.(A) Yeas:   Nays_______

10. Treasurer’s Report

1. Bank balance = $4,846.58 as of 3/31
2. The following contribution(s) were received:.    NA
3. Expenditures:  $157.49 to Network Solutions annual email hosting renewal
4. 2017-08 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the Treasurer’s Report for period March 8, 2017 to April 11, 2017. See attached 

Motion: Gene  seconded: Paula

Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D.. Nancy A. Lee L. Gene P. Craig H. Yeas: ALL  Nays_______

1. 2017-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the expenditures from February 8, 2017 to March. 7, 2017. See attached 
   Motion: ___________seconded: ___________
   Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L. Gene P. Craig H. Yeas______ Nays_______
   11. Chairman’s Report

• Committee reports – Status, Target Completion Date - June
• Rutgers report discussion – response letter – class is over, Craig will attempt to contact Professor
• OPRA status  MTA & Rox BOEs responded, MTA Boro- requested ext. – responded today with denialsfor most items requested – will regroup
• RFP status  (received inquiries / questions, will meet to compose responses to questions from vendors – Craig, Gene & Vincent) – extended Vendor response timeframe
• Discussed PR meeting date – need to give ourselves time to receive / review RFPs
  12. Committee Reports
  a. Data Collection – Chair Craig Heard (all completed reports must be forwarded to Craig & Gene)
  b. Municipal Government – Chair Laurel Whitney (complete)
  c. Education – Chair Gene Paradiso
  d. Finance/Administration – Chair Jerry Frisco   
  e. DPW / Utilities – Chair Paula Danchuk (final review)
  f. Police/Fire/EMS – Chair Larry Millus   (Craig & Gene  meet w/Larry)
  g. Personnel – Chair Vincent Reilly (Fran has scheduled meeting with Chris)
  h. Shared / Social Services – Chair Jerry Frisco   (Gene  meet w/Jerry)
  i. Grants Committee – Chair Jerry Frisco
  13. Resolutions
  2017-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves
  Motion: seconded:
  Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L. Gene P. Craig H.  Yeas:      Nays_______
  14. Old/Unfinished Business
  15. New Business

1. Pending OPRA(s)
   1. DCA OPRA letter    (Gene & Craig meet to discuss all these items
   2. DOE response Letter
   3. Response letter to Rutgers
      16. Public Comment
      17. Adjournment   9:30pm
       
      Motion: Paula  seconded: Vincent
      Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L. Gene P. Craig H.  Yeas:      Nays_______

Minutes-March 8, 2017 Meeting

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission

Roxbury Recreation Office

72 Eyland Avenue, Succasunna, NJ 07876

Wednesday, March 8, 2017

7pm to 10pm

 

MINUTES

 

1. Call to Order

2. Pledge of Allegiance

3. NJ Open Public Meetings Law

a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231

4. Roll Call

Paula D. Fran D. Melissa F. Jerry F. Craig H. Larry M. Gene P. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L.  George H. Roger J.

5. Introduction of Elected Officials and/or Recognition of Their Representatives

6. Election and Installation of Officers, If Applicable

7. Introduction of Guest Speaker or Presentation, If Applicable

8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)

9. Secretary’s Report

a. 2017-05 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for February 8, 2017. NOTE: See attached 

Motion: Fran seconded: Vincent

Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D.. Nancy A. Lee L. Gene P. Craig H.(A) Yeas: 6  Nays_______

10. Treasurer’s Report

a. Bank Account Balance - enclosed ($5004.07)

1. Donations - $0.00
2. 2017-06 RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the Treasurer’s Report for period February 8, 2017 to March. 7, 2017. See attached 
   Motion: Gene  seconded: Chris
   Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D.. Nancy A. Lee L. Gene P. Craig H. Yeas: ALL  Nays_______

1. 2017-XX RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the expenditures from February 8, 2017 to March. 7, 2017. See attached 
   Motion: ___________seconded: ___________
   Paula D. Fran D. Melissa F. Jerry F. Larry M. Vincent R. Chris R. Laurel W. Dan K. Bob D. Nancy A. Lee L. Gene P. Craig H. Yeas______ Nays_______
   11. Chairman’s Report

• Committee reports – Status, consolidation to a single format, discuss presentation / order
• Rutgers report discussion
• OPRA status
• RFP status  (Craig will provide the addresses for Vincent to send out)
• Update 2017 meeting schedule, publish to website
  12. Committee Reports
  a. Data Collection – Chair Craig Heard (all completed reports must be forwarded to Craig & Gene)
  b. Municipal Government – Chair Laurel Whitney (complete)
  c. Education – Chair Gene Paradiso
  d. Finance/Administration – Chair Jerry Frisco   (Chris emailed Jerry w/status)
  e. DPW / Utilities – Chair Paula Danchuk (complete)
  f. Police/Fire/EMS – Chair Larry Millus   (Craig & Gene to meetw/Larry)
  g. Personnel – Chair Vincent Reilly
  h. Shared / Social Services – Chair Jerry Frisco   (Gene will meet w/Jerry)

Minutes-February 8, 2017 Meeting

Regular Meeting of the Roxbury Mount Arlington Consolidation Study Commission

Roxbury Recreation Office

72 Eyland Avenue, Succasunna, NJ 07876

Wednesday, February 8, 2017

7pm to 10pm

 

MINUTES

 

1. Call to Order

 

 2. Pledge of Allegiance

 

 3. NJ Open Public Meetings Law

a. This meeting has been advertised and is being conducted in accordance with the provisions of the “Senator Byron M. Baer Open Public Meetings Act,” P.L. 1975, c. 231

 

 

4. Roll Call

Paula D.   Fran D.   Melissa F.   Jerry F.   Craig H.   Larry M.   Gene P.   Vincent R.   Chris R.   Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.  George H.   Roger J.

 

5. Introduction of Elected Officials and/or Recognition of Their Representatives

 

6. Election and Installation of Officers, If Applicable

 

7. Introduction of Guest Speaker or Presentation, If Applicable

 

8. Public Comments on Agenda Items Only (Limited to 3 Minutes per Person)

 

9. Secretary’s Report

           

a. 2017-03   RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the minutes for January 11, 2017.  NOTE: See attached

 

Motion: __Paula__seconded: ___Jerry_

Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Chris R.  Laurel W.   Dan K.    Bob D..   Nancy A.    Lee L.  Gene P.   Craig H.      Yeas_ALL_   Nays_______

 

10. Treasurer’s Report

            a. Bank Account Balance -  enclosed   ($5004.07)

            b. 2017-04  RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the donations from Jan 11, 2017 to Feb. 7, 2017.  See attached

 

Motion: __Jerry___seconded: ___Paula__

Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Chris R.  Laurel W.   Dan K.    Bob D..   Nancy A.    Lee L.  Gene P.   Craig H.      Yeas_ALL_   Nays_______

 

           

c. 2017-XX    RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves the expenditures from Jan 11, 2017 to Feb. 7, 2017.  See attached (NONE)

 

Motion: ___________seconded: ___________

Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Chris R.  Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.  Gene P.   Craig H.      Yeas______   Nays_______

 

 

11. Chairman’s Report

ü      Committee reports – consolidation to a single format, discuss presentation / order

o       Consensus was to add this responsibility to the Data Collection Committee

ü      Discuss 7:30 meeting start time

o       Consensus was to keep it at 7:00 start time

 

12. Committee Reports

            a. Data Collection – Chair Craig Heard

            b. Municipal Government – Chair Laurel Whitney (Baseline complete)

            c. Education – Chair Gene Paradiso (95% Baseline complete)

            d. Finance/Administration – Chair Jerry Frisco (90% Baseline complete – Chris to finalize chart)

            e. DPW / Utilities – Chair Paula Danchuk (Baseline complete)

            f. Police/Fire/EMS – Chair Larry Millus (90% Baseline complete – will forward docs to Gene & Craig)

            g. Personnel – Chair Vincent Reilly (85% Baseline complete – waiting on latest OPRA responses)

            h. Shared / Social Services – Chair Jerry Frisco (90% Baseline complete – Chris to finalize chart)

            i. Grants Committee – Chair Jerry Frisco

 

13. Resolutions

 

2017-XX   RESOLVED, that the Roxbury Mount Arlington Consolidation Study Commission approves

 

Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Chris R.  Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.  Gene P.   Craig H.      Yeas______   Nays_______

 

 

14. Old/Unfinished Business

 

ü      Vincent presented updated RFP with latest comments from Gene and Gina

o       Commission members discussed some additional text concerning work product results, defined estimate / completion date from Consultant.

o       Vincent will update document with latest additions and distribute

o       May need to reach agreement prior to next scheduled meeting to expedite potential response from consultants within our time schedule

o       George will send Craig & Gene list of potential consultants that could respond to RFP

 

15. New Business

 

16. Public Comment

 

 

17. Adjournment

 

  Motion: __Chris____seconded: ___Jerry__    ( 8:45 pm)

Paula D.   Fran D.   Melissa F.   Jerry F.   Larry M.   Vincent R.   Chris R.  Laurel W.   Dan K.    Bob D.   Nancy A.    Lee L.  Gene P.   Craig H.      Yeas_ALL__   Nays_______